Policies and Need-to-Know Information

Performances Dress Code
As part of the educational curriculum, all of the ensembles will have performance opportunities during the academic school year. Performance attire is the JazzED t-shirt and black pants or skirt, unless otherwise noted.

Family and Student Communication
Email is the main form of communication between JazzED and participating families. All families must provide at least one parent/guardian email address to insure receipt of relevant rehearsal, performance and special event information.

Rehearsal Schedule
Refer to the program calendar on our website for the rehearsal and performance schedule. We will email families when there are rehearsal changes.

Bad Weather
Seattle JazzED will cancel rehearsals due to inclement weather when Seattle Public Schools
cancels school. In the case of weekend practices, we will send an email to ensemble members and guardians. In the case of a cancellation, JazzED will make every attempt to make-up missed rehearsals.

School Music Participation
Seattle JazzED is committed to an alliance with our public and private schools. Toward that end, JazzED students are expected to participate in their school music programs wherever they exist. Your participation in your school programs gives you daily playing opportunities which will only improve the quality of your experience at JazzED and the quality of your JazzED ensemble’s performance. Your participation in JazzED will in turn promote a higher quality experience for your school ensembles.

Fundraising and Financials
Seattle JazzED is a nonprofit organization with an annual budget of approximately $500,000.  Because we are committed to providing access to all students regardless of their ability to pay and because
tuition alone does not cover the cost of running the organization, we must raise 60% of our revenue through donations from individuals, foundations, city/county/state grants and corporate sponsorships.

Seattle JazzED does periodic fundraising through events, email and mail.  We understand that, for many families, tuition alone is a major sacrifice, and we are grateful for your participation.  We also know that some families can make an additional donation. Regardless of where your family falls on this spectrum, we value each and every member of our community and we thank you for your patience, understanding and support as we work to raise the funds that make JazzED possible. 

Attendance Policy

Your consistent attendance demonstrates dedication and accountability to the ensemble which depends on a high level of commitment from every individual.

How do I take an excused absence?
Courtesy dictates that you let us know as soon as possible (at least two weeks) ahead of time that you will be missing a rehearsal. To request an excused absence, please complete the Planned Absence Form. This lets our staff know, who in turn notify the ensemble director.

Tracking Attendance
Attendance records will be tracked regularly by Seattle JazzED faculty and staff. If a student misses a rehearsal without submitting the Planned Absence Form ahead of time, this is considered an unexcused absence.  If this occurs, families will receive an email or phone call to determine the reason for the absence. We reserve the right to handle more than one unexcused absence on a case by case basis. 

Concert Attendance Policy
Concert attendance is mandatory except in the case of a conflicting school performance or illness/emergency. If you will be missing a concert due to illness or emergency call or text Kelly immediately on her cell phone at 206-981-9451 so we can make sure your part will be covered.

We expect JazzED students to embody...

We are committed to being a team. We will give other students, guests and staff full attention when they are speaking and playing; giving full eye contact and mutual respect. We will respect the musical equipment and all spaces we play, practice, learn and perform in.

We commit to bring all music and a pencil to every rehearsal.  All students are expected to assist in the moving, setting up, dismantling and putting away of all necessary equipment for rehearsals and concerts.

Open communication
We commit to communicate proper notice for any rehearsal or concert absence. JazzED makes available all information about rehearsals, concerts and special events through the website, email, and paper notices at rehearsals. It is the responsibility of our JazzED families to obtain this information and to be aware of changes.

We commit to being accountable for all of our actions. We commit to helping ourselves improve our musicianship. We commit to asking for help when needed.

We will provide support and encouragement for each other as we challenge each other to learn and grow as musicians and as people.

Being Safe
We expect Seattle JazzED students to act maturely, to behave responsibly, and to respect the rights and dignity of others.  Prohibited actions include, but are not limited to, the following:

  • Using, possessing, buying, selling, or delivering alcohol or illegal chemicals at Seattle JazzED facilities or at Seattle JazzED sponsored programs
  • Carrying or concealing a weapon and/or any device or object that may be used as a weapon
  • Harassment or intimidation by words, gestures, body language, or any type of menacing behavior
  • Physical contact with another person in an angry, aggressive, or threatening way

JazzED reserves the right, among other things, to revoke participation and/or remove any person from the facility on the spot who violates any of the above behaviors, or any other behavior that may be detrimental to others. This is the sole discretion of JazzED staff.

If you have any questions, please contact us HERE or call us at 206-324-JAZZ(5299).